If you own or manage a tourist rental in Spain, SES Hospedajes is now one of your key legal obligations before you hand over the keys to any guest.

What is SES Hospedajes?

SES Hospedajes is Spain’s national digital platform for registering guests and reservations in all types of temporary accommodation. It is operated by the State Secretariat for Security under the Ministry of the Interior.

The system centralizes the old “parte de viajeros” (traveller forms) in one online portal, replacing the previous patchwork of paper forms and Guardia Civil / Policía Nacional submissions.

The legal basis is Royal Decree 933/2021, which created a single national system to track who stays where and when, for public safety, crime prevention, and control of illegal rentals.

Since when is it applicable?

Royal Decree 933/2021 entered into force on 2 January 2023, making the obligation to report travellers a nationwide rule. In practice, SES Hospedajes has been phased in and is fully mandatory for accommodation providers from 2 December 2024, after an adaptation period and several extensions.

From that date, every host who provides short‑term lodging in Spain is expected to use SES Hospedajes to comply with traveller and reservation reporting duties.

Who must use SES Hospedajes?

The obligation is very broad: it applies to almost any business or individual providing temporary stays.

You must use SES Hospedajes if you operate, for example:

  • Tourist apartments or “viviendas de uso turístico” (VUT) rented to holidaymakers.
  • Rural houses, B&Bs, guesthouses and other small-scale tourist rentals.
  • Hotels, hostels, campsites and larger professional accommodation.
  • Short‑term rentals offered via platforms like Airbnb or Booking, regardless of how often you rent.

There are no exemptions based on the size of the property, the number of nights, or whether your municipality charges tourist tax: even hosts in cities without tourist tax must still report guests through SES Hospedajes.

What data must hosts send?

SES Hospedajes requires hosts to submit detailed information about both the guests and the reservation.

For each guest aged 14 or over, hosts typically report:

  • Full name and surname
  • Date and place of birth
  • Nationality
  • Identification document type and number (DNI, NIE or passport)
  • Issue and expiry dates of the document
  • Address of the accommodation where they staytrippz+1

For each stay or booking, hosts must also send:

  • Arrival and departure dates
  • Number of guests
  • Price paid per night or total price
  • Basic details of the establishment (such as capacity and licence reference, if applicable)

Reports must be submitted within 24 hours of check‑in, and records must be kept for several years (3 years under the Royal Decree) in case of inspections or audits.

If you manage tourist rentals, SES Hospedajes creates three core obligations:

  1. Register yourself and your property on the platform
    Before welcoming guests, the owner or manager must register on SES Hospedajes using a digital certificate (FNMT), DNIe or Cl@ve, and then register each accommodation unit with its basic details.
  2. Report every reservation and guest on time
    Hosts must submit reservation data within the specified time window and guest data within 24 hours of the guest’s arrival, using either the web portal or integrated software.
  3. Maintain records for three years
    The Royal Decree requires keeping the information sent to SES Hospedajes for three years from the end of the service, so you must treat this as part of your compliance archive.

Who is responsible – owner, manager, or platform?

Responsibility sits with the “provider of the lodging service”, which is normally:

  • The legal owner who directly manages bookings, or
  • A property manager/agency, if the owner has delegated day‑to‑day operation.

Even if bookings come via online platforms (Airbnb, Booking, etc.), the host or managing company is still responsible for SES Hospedajes reporting; platform data‑sharing obligations are separate and do not replace the host’s duty. If you use a channel manager or specialized software that connects to SES Hospedajes via API, you remain legally responsible for ensuring the information is correct and submitted on time, even if the tool automates the process.

What happens if you don’t comply?

Royal Decree 933/2021 sets a sanction framework for failures in traveller reporting.

  • Minor infractions (for example, incomplete or slightly late submissions) can carry fines of up to 600 euros.
  • Serious infractions (such as not submitting reports at all, or repeated non‑compliance) can lead to fines of up to 30,000 euros and, in severe cases, suspension of activity or inspections by police or Interior Ministry.

Importantly, SES Hospedajes obligations exist independently from tourist licences, regional registries or tax rules: even fully licensed, tax‑compliant rentals can be sanctioned if they fail to report guests correctly.

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